If companies have vehicles, they must declare whether the vehicles will be used for private use. If HMRC were to question a business about irregular vehicle use during a business records check, the burden of proof lies with the business to prove that the vehicles are being used as declared (business use only). It’s a sneaky trick employed by HMRC – they don’t require you to keep a set of records but can punish a business when the business cannot clearly prove how the vehicles are used.
What do Triplogs offer?
A Triplog offers a company to record data in the same way that companies who conduct mileage claims do – however it is done electronically with minimal administration required. It allows the business to ensure that all vehicle usage remains compliant under HMRC guidelines. If HMRC do come knocking, the fact that the business has a system in place to prove how their vehicles are used will often send HMRC away with their tails between their legs…
What information should the Triplog record?The Triplog must contain the following information in respect of all business trips:
- The start and end of the journey
- If necessary, the driving route
- The odometer reading at the beginning and at the end
- The length of the journey
- The purpose of the drive – business/private
- The user of the vehicle