Mobile technology is also changing the jobs of fleet and travel managers, roles which are slowly converging. According to Mobility Solutions: Driving Your Company Ahead of the Competition, a paper produced by Drive Software Solutions and Asset Finance International, in the future, the aim of fleet managers and transport operators will be to offer the user access to a broad mix of mobility options, including short-term rental, train, bus, tube and planes, all available via a single touch on a smartphone.
Meanwhile, what applies to the wider world also applies to fleet. In a recent Fleet News online poll, 44% of respondents said they or their drivers used smartphones or tablets to manage company vehicles, 53% do not while 3% were planning to.
There is no latitude in accurate mileage capture now that HMRC has an eagle eye on fuel expense claims, as engineering company Ivor Searle discovered when a spot check early this year found that mileage claims from one employee were estimated and could not be reconciled to fuel card invoices. The company faces a potential fine for an incorrectly compiled business/private mileage log and the driver faces a full fuel benefit charge for just a number of unaccounted-for miles.
To prevent this issue occurring in the future, Ivor Searle has adopted ABAX’s Triplog system, which is a GPS dongle fitted to the vehicle which can be linked to an app. Drivers assign themselves to the vehicle and the hardware logs all trips and drivers mark them business/private. The app then calculates what they are paid for each journey and they claim accordingly. GPS also allows the app to be used as a tracking device.
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